Position: Receptionist
Location: MaRS Centre, Toronto
Department: Executive Office Team
Reports To: Manager, Executive Office
Salary: Commensurate with level of experience
Hours: 35 hours/week
Job Type: On-site
Status: Full-time, Permanent

The Ontario Institute for Cancer Research (OICR) is seeking a professional and reliable Receptionist to support the day-to-day operations of Reception. Strong interpersonal, organizational and customer service skills are essential for success in this role.

To learn more about working at OICR, visit our career page.

The responsibilities include:

• Provide daily Reception coverage.
• Oversee the inventory of general office supplies including paper, printer toners, kitchen supplies and other accessories. Orders to be submitted on as needed basis.
• Maintain and organize all shared common spaces including kitchens, boardrooms, copy stations and conduct equipment checks in boardrooms to ensure all IT peripherals (keyboards, mice, projectors, etc.) are working.
• Process all mail, packages, and distribution.
• Oversee budget, inventory and distribution of coffee supplies.
• Manage visitor sign in/out system.
• PPE distribution and storage in conjunction with Health and Safety protocols.
• Aid visitors and staff with general enquiries (Wi-Fi, washrooms, office layout, supplies, etc.).
• Code corporate invoices for processing and send documentation to Finance department.
• Assist with Facility Access Card processes.
• Conduct USB security scanning.
• Oversee drop-offs and notify applicable departments.
• Provide general administrative support.
• Other administrative duties, as assigned.

Qualifications:

• Experience in reception/administration preferred.
• Demonstrates exemplary customer service skills and good judgment.
• Excellent organizational and problem-solving skills; quality and detail oriented.
• Excellent verbal and written communication skills.
• Strong internal and external relationship management skills, ability to interact and work professionally and effectively with staff and vendors.
• Ability to work well under pressure, prioritize and multi-task within a fast-paced environment.
• Self-motivation and initiative.
• Adaptability, flexibility, diplomacy and tact.
• Advanced proficiency in computer software, e.g., MS Word and Outlook, Excel.
• Familiar with computer peripherals such as printers, mice, keyboards.
• Familiar with using web browser-based applications for timekeeping, and data entry.
• A background in IT support is an asset.
• Post-secondary education is an asset.

OICR is a collaborative, not-for-profit research institute accelerating the development of new cancer research discoveries for patients around the world while maximizing the economic benefit of this research for the people of Ontario. We are dedicated professionals who bring expertise to each of our roles. We are looking for individuals who share our values of excellence, innovation, collaboration, impact, responsibility and community.

Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges and Universities.

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CLOSING DATE: Until Filled

OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate’s abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan (https://oicr.on.ca/accessibility/). Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page https://oicr.on.ca/careers/. Information received related to accommodation will be handled confidentially.

The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.

Resume Format: If you elect to apply, you will need a text or HTML version of your resume so that you can cut and paste it into the application box provided. Before you submit the completed application, you will be asked to attach one or two files to your application. Please attach your resume as a .pdf or .doc file.