Job Description

Position Summary:

This position is an important part of the finance department’s relationship with all Field, Shop, and Office employees for the A&H Edmonton and Vancouver locations. Some of the responsibilities include the timely and accurate completion of weekly/bi-weekly/semi-monthly payrolls, support for hiring/re-hiring and terminations, and working with the finance team to meet provincial and federal requirements and deadlines. Being part of A&H’s commitment to living company values and maintaining a safe workplace is also very important.

Key Accountabilities/Responsibilities:

Responsibility Area #1 - Documentation and Reporting

• Complete weekly, bi-weekly, and semi-monthly payrolls accurately and on time to meet deposit schedules.
• Complete and report employee ROEs on Service Canada’s website.
• Complete journal entries for payroll costing to the accounting system.
• Ensure current rates are maintained in the payroll system.
• Provide reports to safety and other departments as required.

Responsibility Area #2 – Administration and Payroll

• Review timesheets for errors or deletions and enter hours/wage information.
• Calculate deduction amounts and prepare direct deposit files and manual cheques for each payroll.
• Reconcile, produce, submit, and distribute T4s and T4 reports at end of the year prior to the federal deadline.
• Create payments for Local Union hall remittances weekly/monthly.
• Administer any garnishee notices that come in and calculate deductions accordingly.
• Administer new hire/rehire setup and employee terminations.
• Administer employee benefits enrollment and maintenance.

Responsibility Area #3 – Communication

• Assist with Employee Offer Letter reviews.
• Communication with CRA and Service Canada as required.

Responsibility Area #3 – Communication and Feedback

• Provide feedback on areas that could be improved upon to my supervisor.
• Share ideas to improve processes and be more efficient.
• Communicate and answer questions or concerns from staff regarding their pay or benefits.
• Provide Employment verification letters to employees at their request.

Responsibility Area #4 - Health and Safety

• Ensure that I have a clean and safe workspace. Ensure that there is are no safety hazards in the room or elsewhere in the office.

Responsibility Area #4 – Values and Purpose

• Focus on developing self and others through practicing living the company values every day.
• Participate in continuous trainings, coaching, and discussions about the values as requested or needed.
• Participate in helping A&H facilitate its purpose.

Required Knowledge/Skills/Abilities:

• Union payroll experience preferred.
• Strong understanding of Provincial Employment Standards (AB and BC).
• Strong verbal and written communication skills.
• Strong Excel experience (formulas, pivot tables, macros, etc)
• Past experience will reflect the ability to self-manage and build knowledge.
• Efficient time management skills.
• Commitment to providing exceptional customer service.
• Effectively able to manage stress and stressful situations.
• Proficient use of Microsoft office.

Position Reports to:

• Assistant Controller

Education and Experience:
Note: A combination of education and experience outside of the standards below may also be considered.

Education

• High School Diploma
• Previous Payroll Experience (5-7 years)
• Software Experience – Potentially ADP, Avanti, UKG

Professional Designation

• None

Job Type: Full-time

Salary: $65,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Edmonton, AB: reliably commute or plan to relocate before starting work (required)

Experience:

• Payroll: 3 years (required)

Work Location: In person

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