Northern Gateway Public Schools invites applications for a Full-time Office Assistant to the Director of Maintenance position. This position is located in Sangudo, AB.

Successful Candidate Responsibilities and Duties:

Budget Framework

• Prepares and assists with submissions and requisitions of bids/tenders within policy guidelines
• Submit bids to Alberta Purchasing Connection and other tender processes
• Assist with preparation and data entry of BLIMS(Building Land Infrastructure Management System) 3 Year and 10 Year Capital Project submissions and updates to Alberta Infrastructure
• Price out renovation/project costs for schools with the Director of Maintenance
• Invoice schools for individual projects on various items such as furnishings, renovations, electrical and mechanical site budgeted work
• Ensure congruent affiliation with Alberta Infrastructure and Alberta Education

Facilities Framework

• In conjunction with or in the absence of the Director of Maintenance and Occupational Health Coordinator, delegate emergent maintenance requests to maintenance staff through Public School Works
• Order maintenance and building materials, supplies, equipment within budget guidelines including custodian supplies for the entire school division
• Maintain an inventory of tools and equipment
• Assist and/or prepare and present monthly maintenance reports for the Board

Administrative

• Organizes and maintains all records, security, utility expenditures for each location,
• Maintains and promotes appropriate communication
• General office duties including type, transcribe and compose correspondence
• Create/Submit career ads
• Arranges meeting spaces, travel arrangements, accommodation for Director of Maintenance for various meetings, workshops and conferences
• Assist with the maintenance of all security for the Division, use of programs such as Aurora Keyscan and Compass 2.0
• Maintain schedules of all maintenance personnel
• Maintain vehicle/building insurance, fleet schedule, capital purchases/sales
• Acts as reception for NGPS Support Building in Sangudo
• Orders and maintains office supplies as needed
• Knowledge of Public School Works, Hour Zero, Atrieve, all Adobe Products, MS Word/Excel and Google Docs
• Distribute monthly water samples
• Manage the UFA Fuel Link Cardlock program
• Attend NGPS Committee meetings as required
• Administrative duties as assigned by the Director of Maintenance or the Occupational Health and Safety Coordinator

Successful Candidate Requirement/assets:

• Knowledge of office administration and procedures
• Problem solve complex matters through a review of related information to develop and evaluate options and implement solutions
• Effectively communicate with stakeholders – NGPS, NGPS publics, government and support agencies – in person, in writing, via telephone or email
• Understanding of NGPS Emergency Plans
• Basic accounting and knowledge of invoice entry through Atrieve and Filemaker Pro
• Willingness to work extra hours as required to meet deadlines or to respond to emergencies
• Knowledge of Public School Works, Hour Zero, Atrieve, all Adobe Products, MS Word/Excel and Google Docs

Qualifications:

• Minimum High School Diploma
• Proficient in Microsoft Excel and other relevant computer software
• Valid First Aid with CPR and AED

Hours of Work:

• 40 hours per week

Salary:

• Salary will be commensurate with experience and qualifications
• NGPS offers a comprehensive and competitive benefits package and pension plan

Application Process:

• Email a cover letter and resume, including references, by May 25, 2023, to:

Human Resources

Email: hr@ngps.ca

Phone: 780-778-2800

On-line:www.ngps.ca

If shortlisted, applicants must bring to the interview a Release of Results of Vulnerable Sector Check that is current within three (3) months.

We appreciate all applications, but will only contact those who are shortlisted.