Intelligent, smart, hard-working, talented, and devoted. Okay, enough about you, let us tell you about the City of Beaumont and our awesome career opportunity!

We are looking for a tech savvy, detail oriented administrative professional, who brings passion for learning and thrives managing multiple priorities, while continuously improving internal processes. This individual can work independently in a confidential environment and will be integral in supporting the team with day-to-day administrative needs, projects, and initiatives.

What YOU’RE Responsible for:

• Ensure Beaumont’s values are understood, embraced, and implemented by management and employees and personally demonstrate in daily interactions and relationships.
• Support full-cycle recruitment and selection process by carrying out various tasks such as: drafting and posting jobs, scheduling interviews, preparing, and circulating interview documents, assisting with reference checks, and drafting of letters, etc.
• Act as a subject matter expert in Microsoft (MS) Office 365 applications and Sharepoint and act as the system administrator in various HR systems.
• Assist the team with projects, initiatives, and process improvements, provide support by tracking processes, documentation, and communication.
• Process departmental expenses, monitor contracts and track renewal dates
• Assist in supporting the HR Leaders and team members with calendars, scheduling meetings (in-person and virtual), call for agenda items, coordinating handouts, facilitating meetings, and recording meeting minutes when requested
• Manage HR intake, provide advice and guidance on queries and escalate when necessary.
• Research and gather information on various topics and provide recommendations for improvement
• Assist in development of human resource directives and coordinate implementation
• Support the job evaluation and compensation process by preparing appropriate documentation in partnership with HR team members
• Maintain confidential employee files, including data entry, scanning, and uploading of documents to employee files.
• Responsible for records management and ensuring compliance with retention policies
• Create and distribute guidelines and FAQ documents about organization policies and build/reinforce organization culture
• Prepare staffing-related documents as required.

What YOU Bring:

• A Diploma in Business Administration, Human Resource Management, or related field (equivalencies will be considered)
• Minimum two (2) years of human resources experience (preferably recruitment focused)
• Previous experience working with HRIS and ATS systems is desired
• A basic understanding of various provincial and federal employment legislation
• Advanced knowledge and expertise in Microsoft Office 365
• Excellent attention to detail, with a high level of precision of data and accuracy in all deliverables.
• Strong organization and time-management skills and the ability to stay on task in a fast-paced environment
• Excellent communications skills, both oral and written, customer service focused
• The ability to maintain confidentiality.

What WE Offer:

• A salary range of $54,472.60 to $71,089.20 per annum (starting salary is negotiable within this range based on suitable experience and qualifications)
• Employer paid Health and Dental benefits package
• Eligibility to participate in our Earned Day off and Hybrid Program
• Health Wellness and Learning Spending Account
• Membership to the Beaumont Sport and Recreation Centre
• Enrolment in Local Authorities Pension Plan (LAPP)
• 35-hour work week (some evening and weekend work may be required)
• And an amazing team to work with!!

If you think you are the one, we are searching for please submit your cover letter and resume by May 19, 2023, at 4 p.m. The shortlisting and interview process will commence immediately.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

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