Job Description
About The Career Foundation: The Career Foundation is a dynamic non-profit organization that offers a wide range of employment, training, and HR services to job seekers and employers. Since its inception in 1988, The Career Foundation has steadily expanded its services. Operating out of seven locations, we now help thousands of people each year successfully accomplish their employment goals. Our team of dedicated professionals have described The Career Foundation as caring, compassionate, innovative, and team oriented. For more information about us and our services, please visit our website at CareerFoundation.com.
Some of the benefits and features available to our employees include:
- Competitive compensation
- A comprehensive Health Benefits plan that includes massage therapy, naturopath services, travel coverage, and much more
- A comprehensive Dental Insurance plan
- An Employee & Family Assistance program
- An RRSP Matching plan
- A Wellness program
Position description: As a key member of The Career Foundation’s HR department, the HR Administrator is responsible for performing a range of important HR functions within the organization, including creating and maintaining HR documents and employee paperwork, full cycle recruitment, employee onboarding and offboarding, performance management, health and safety, benefits administration, employee engagement initiatives, and other important HR functions.
- Position Type: Full-time (37.5 hours per week)
- Experience Required: 3+ years
- Number of Positions: 1
- Reporting to: Director, Human Resources and Operations
- Location: This opportunity is available as a hybrid-remote position comprised of on-site work at The Career Foundation's sites when needed, and remote work-from-home functions. The option to work fully from the office is also available, if preferred. The HR Administrator is responsible for conducting various HR functions for the entire organization and therefore must be willing to travel to all company locations across the Greater Toronto Hamilton Area (GTHA), when needed. The successful incumbent must possess a private work-from-home space with reliable, high-speed internet connection to be considered for the hybrid-remote schedule. The official base office for this position is The Career Foundation’s Head Office located at Lawrence Ave. W. and Allen Rd. in North York. Company laptop and other equipment provided.
- Start date: As soon as possible
Responsibilities include the following:
- Takes a lead role in the implementation and maintenance of the company’s Human Resources Information System (UKG).
- Prepares HR-related documents for employees, including vacation entitlement letters, position change letters, employment verification letters, employment agreements, salary letters, etc.
- Works cross functionally with the Finance team on HR matters that affect payroll (e.g., new employee documentation, benefits, ROEs, etc.).
- Works in collaboration with supervisors to maintain up-to-date job descriptions for all positions across the organization.
- Conducts regular check-ins with new personnel who are in the first six months of employment with the organization.
- Takes a lead role in full-cycle recruitment activities for internal vacancies, including developing job postings, coordinating and administering candidate pre-screens, participating in interviews, completing references, and making recommendations to hiring supervisors.
- Completes recruitment initiatives for volunteers and practicum placement students, and acts as a main point of contact for colleges and university programs from which practicum students are recruited.
- Works in collaboration with supervisors across the organization to proactively identify future hiring needs and organizes company recruitment events and open houses, as needed.
- Coaches and supports supervisors on effective interviewing techniques and updates interviewing guides as necessary.
- Completes salary assessments using established salary grids and decision-making models when employment offers are being prepared.
- Manages record of employment agreements and issues appropriate reminders to supervisors.
- Works in collaboration with the Director of HR and Operations to streamline and implement effective and efficient employee onboarding functions, including staff orientation processes, analyzing HRIS data, and conducting monitoring to ensure accuracy and compliance across the organization.
- Coordinates various training workshops for employees and maintains accurate records.
- Provides support and direction to supervisors on conducting effective performance management procedures and conducts follow-up as needed to ensure that performance discussions and formal reviews are conducted as scheduled and on an ongoing basis.
- Participates in employee benefit enrollment procedures and communicates with benefit providers when required.
- Responds to questions from employees on a wide variety of HR matters and escalates higher level and serious matters to the Director of HR and Operations for resolution as needed.
- Works in collaboration with Director of HR and Operations to create and implement employee recognition initiatives.
- Plans and executes staff appreciation events.
- Supports the Director of HR and Operations with conducting workplace investigations when required pursuant to policies and legislative requirements.
- Drives employee insight initiatives, including creating and executing employee surveys, and compiles and presents results.
- Supports the Director of HR and Operations to manage job-protected leaves of absences and return-to-work plans.
- Promotes positive employee relations and a professional workplace environment in accordance with the organization’s core values.
- Actively participates in employee initiatives that maintain a positive culture and result in high engagement and retention.
- Other HR-related duties as required
Qualifications/ Skills Required:
- Post-secondary degree in Human Resources is highly preferred, or an equivalent combination of education and experience is required.
- A minimum of three (3) years’ progressive HR experience in a similar capacity providing various HR functions is required.
- Candidates who meet the above qualifications and also possess CHRP or CHRL designation will be given priority.
- Current experience and knowledge of various legislations that affect Ontario workplaces is required, including the Employment Standards Act, Accessibility for Ontarians with Disabilities Act, Occupational Health and Safety Act, and Ontario Human Rights Code.
- Experience utilizing HRIS technologies is required. Knowledge of UKG considered a strong asset.
- HR experience in a mid-size, service-based organization with multiple locations considered an asset.
- Prior experience on Joint H & S Committees, knowledge of workplace ergonomics, and experience implementing DEI initiatives considered assets.
- Proficiency in Microsoft suite of products (Word, PowerPoint, Excel) and Office 365 applications, including MS Teams and SharePoint is required. Must also possess aptitude and willingness to learn and work with new online systems and technologies.
- High standards of ethics and confidentiality with proven experience to maintain sensitive information and exhibit tact, diplomacy, and good judgment.
- Outstanding customer service and interpersonal communication skills in all interactions with personnel, job candidates, community partners, and other stakeholders, and the ability to uphold the organization’s service standards, policies, and core values.
- A high level of respect for the diversity of the people that The Career Foundation so proudly employs.
- Strong critical thinking and problem-solving skills.
- Exceptional attention-to-detail, organizational and time management skills, with a proven ability to prioritize, multitask and meet deadlines.
- Flexibility to occasionally work outside of normal business hours when needed during peak periods.
- Responsive and flexible to evolving responsibilities and able to take initiative while maintaining a positive approach.
- Must be willing to travel to all offices of The Career Foundation across the GTHA as needed and possess a private work-from-home space with reliable, high-speed internet connection to be considered for the hybrid-remote work schedule.
How to Apply
Please visit the ‘Join Our Team’ page on our website at https://careerfoundation.com/join-our-teamand select the position for which you would like to submit your application. You may complete the application form directly through our website. Qualified candidates will be contacted for an interview. No phone calls please. Thank you for your interest in The Career Foundation.
The Career Foundation’s Commitment
The Career Foundation is committed to diversity and inclusion and aims to create a healthy and rewarding environment for all. We welcome applications from qualified individuals who represent the diversity of the people we proudly serve, including, but not limited to, visible minorities, women, persons with disabilities, Indigenous peoples, and individuals of all genders and sexual orientation. The Career Foundation, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.
Job Type: Full-time
Benefits:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program
- Work from home
Schedule:
Application question(s):
- What is your annual salary expectation?
Work Location: Hybrid remote in Toronto, ON M6A 3B4